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Getting started
What Deckhandoff is and how to set up an event.
- What is Deckhandoff?Speakers deliver their presentations through a personal link, and everyone can see which version arrived.
- Setting up an eventThe order to set up an event in: schedule, settings, partner and invitations.
- Signing in to the organiser viewOrganisers sign in with a single-use link sent by email. There is no password.
- Status viewEvery session's state at a glance: missing, rejected, warnings, ready or late.
Plans and ordering
Prices, ordering and billing.
- Plans and pricesBasic and Pro are paid per event, Unlimited monthly or yearly.
- Ordering and setupHow to get an event started. Online ordering opens later.
- Unlimited by yearly invoiceThe Unlimited yearly fee can be paid by e-invoice in advance, one year at a time.
- Billing and VATPrices exclude VAT. Finnish customers pay 25.5% VAT on top.
Schedule and speakers
Schedule import, invitations, links and reminders.
- Importing the schedule from Google Sheets or ExcelSessions and speakers come from a sheet. The preview shows the changes before anything is saved.
- Column mappingWhen the sheet's headers are something else, tell which column is which. The choice is remembered.
- Schedule changesMoves, title changes and removed speakers. Links and uploads are kept.
- Invitations and linksEach speaker gets an invitation in their language with a personal upload link.
- Renewing a speaker's linkIf a link ends up in the wrong hands, the old link stops working at once.
- RemindersRemind speakers of a missing presentation, a version to fix or the sound question.
- Uploading on a speaker's behalfWhen a presentation still arrives by email, upload it from the session page. The speaker gets the same confirmation.
For speakers
Uploading, the confirmation and help for every check.
- Confirmation and deliverySee which version arrived and where it is: received, checked, with the tech team and ready on the stage computer.
- Your own computerIf you can't deliver the file in advance, say you'll bring your own computer and its video output.
- Does your presentation need sound?Tell us whether sound is needed, and the technical team connects it to the venue speakers.
- Technical guidelines for your presentationEverything your presentation needs to work on stage. Read this before you finish your slides; it takes five minutes and saves surprises at the venue.
For technical partners
Change view, manifest, day lock and file names.
Settings
Naming, folders, deadlines, file sizes and the partner link.
- Event settingsUpload deadline, day lock, naming pattern, day folders, file sizes and retention.
- The technical partner's linkCreate a link for the partner and an email for notices. The link can be revoked.
- Branding: logo, colours and custom CSSProSpeaker pages and emails in your event's look: logo, background image, colours, sender name and custom CSS.
Privacy
What data is processed, where and for how long.
Troubleshooting
When something doesn't go as it should.
- A speaker didn't get the invitationCheck the spam folder and the email address, then send the invitation again or copy the link.
- The link is not validThe link has been renewed or revoked. Ask the organiser for a new one.
- The upload was interruptedChoose the same files again in the same browser and the upload continues where it stopped.
- A version was rejectedA rejected version doesn't replace the previous one. Fix the problem as instructed and upload again.
- Delivery failedThe file couldn't be moved to Drive. The fault is in the system, and the organiser is notified.